Your Oxford Constitution Committee has been reviewing our 2002 Constitution over the past 15 months.
Although not all that exciting for most people, a constitution acts as the principal guide in the operation of
our organization. From time to time it is necessary to make amendments to ensure that we are in tune with
the Provincial Constitution, that our Constitution reflects what we are currently doing and that general
housekeeping of our wording makes intent clearer.

At the Annual Meeting in the Fall of 2009, the following amendments will be proposed:

1. EXECUTIVE COUNCIL

3.04 Add “a quorum shall be a simple majority”

2. Removal From Office

4.02 (c) Add “Such leave shall be reviewed every 6 months”

3. Duties Of The Executive

5.01 Add (h) “Establishing a budget prior to the beginning of the fiscal year”

4. VICE PRESIDENTS

5.05 The Second Vice President shall chair

5.05 (c) Replace “The Phone Network” with “Out of County Membership Contact Committee”

5. SECRETARY

5.06 The Secretary shall

5.06 (d) delete “Submit the Annual District Report to the Provincial Director”

6. TREASURER

5.07 The Treasurer shall

5.07 (c) Add “audited” to now read “submit audited financial reports to the Provincial Director, as
required.”

7. STANDING COMMITTEES

7.03 Revise to read “Standing committees will normally include the following:
a Pension Concerns
b Constitution
c Public Relations
d Health Benefits
e Goodwill and Phone Network
f Membership
g Website
h Political Action
i Travel
j ERO(French)
k Newsletter
l Service To Others
m Social
n Recruitment

8. MEMBERSHIP-APPENDIX A

Remove this entire section as it is covered in Article 2 District Membership

These are the amendments that will be proposed at the Annual Meeting in the Fall of 2009.
In accordance with Article 8.01 of our Constitution “This Constitution may be amended by the consent of two-thirds of the eligible members of District 37 present at a General Meeting, provided that notice has been sent to members prior to the Meeting”
This Newsletter acts as the notice required under Article 8.01. If any member has concerns about the proposed amendments, please feel free to contact any Constitution Committee Member. The Committee and the Executive have worked diligently to ensure that our District 37 (Oxford) Constitution continues to serve in the best interests of our members.
The Committee members are Mary Anne Silverthorn, Barry Tate, Glen Mc Donald, Bill Carrothers, Harry Lipsit and Dave Minielly(chair)